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Privacy Policy

Ann Pettengell Limited

Ann Pettengell Limited is committed to protecting the information you share with us. As a Recruitment Agency, we will collect and share certain information about you as part of providing a recruitment service. We may collect your details as a candidate, client, or supplier.

Ann Pettengell Limited is a company registered in England & Wales (no. 07643609). Our registered address is; Stirling House Business Centre, Denny End Road, Waterbeach, Cambridge, Cambridgeshire, CB25 9PB.

We are registered with the Information Commissioners Office (ICO) under registration number Z2780287. Ann Pettengell Limited is classified as a data controller.

 

This Privacy Policy is effective from 01st May 2018 and complies with the General Data Protection Regulations (GDPR) (Regulation (EU) 2016/679) that comes into force across the EU on 25th May 2018.

 

Key Definition: Personal Data:

  • Any data that could be used to identify you as an individual. For example, a work email address, social media name, phone number, etc. GDPR updates data protection to reflect the changes in technology.

 

  1. What information do we collect about you?

As a Candidate, the information we collect may include the following:

  • Name
  • Address
  • Email, telephone and Skype contact details
  • Links to social media (including LinkedIn)
  • Date of birth (if under 22)
  • National Insurance number
  • Bank details
  • Job history
  • Educational history, qualifications & skills
  • Visa and other right to work or identity information
  • Proof of identification (e.g. Passport/Driving Licence)
  • Contact details of refereesand emergency contacts
  • Personal information relating to hobbies, interests and pastimes
  • Details of any criminal convictions
  • Information contained in references and pre-employment checks from third parties
  • Job Search parameters
  • Records of interactions including meetings, emails and calls
  • Marketing preferences

 

As a Client, the information we collect may include the following:

  • Name
  • Job Title
  • Address
  • Email and telephone contact details
  • Records of interactions including meetings, emails and calls
  • Usage of services
  • Information from third parties regarding insurance, credit reference, fraud, debt
  • Your marketing preferences

 

As a Supplier, the information we collect may include the following:

  • Name
  • Job Title
  • Address
  • Email and phone contact details
  • Records of interactions including meetings, emails and calls
  • Usage of services
  • Information from third parties regarding insurance, credit reference, fraud, debt
  • Your marketing preferences
  • Bank details for payment purposes

 

  1. How will we use the information about you?

As a Candidate, we will use your information for the following purposes:

  • Analysing your data to find suitable recruitment opportunities
  • Sharing your details with suitable employers
  • Provide you with our services
  • Collecting your data
  • Processing and storing your data
  • Communicating with you
  • Managing any aspect of providing the service including customer service
  • Maintaining a record of the services we have provided to you
  • Sharing your details with third-party suppliers to fulfil accounting, invoicing and payroll
  • Maintaining a record of any placements to fulfil legal obligations, including to help us establish, exercise or defend legal claims
  • To improve our services, internal performance, training and standards

 

As a Client, we will use your information for the following purposes:

  • Provide you with our services
  • Collecting your data
  • Processing and storing your data
  • Communicating with you
  • Analysing your data to find suitable candidates
  • Sharing your details with suitable candidates
  • Managing any aspect of providing the service including customer service
  • Maintaining a record of the services we have provided to you
  • Carrying out credit reference and fraud checks
  • To comply with legal and regulatory obligations, requirements and guidance
  • For the establishment, exercise or defence of legal claims
  • Sharing your details with third-parties to fulfil accounting, invoicing and payroll
  • Improve our services, internal performance, training and standards

 

As a Supplier, we will use your information for the following purposes:

  • Purchasing your services
  • Collecting your data
  • Processing and storing your data
  • Communicating with you
  • Managing any aspect of purchasing your services
  • Maintaining a record of the services you have provided to us
  • Carrying out credit reference and fraud checks
  • To comply with legal and regulatory obligations, requirements and guidance
  • For the establishment, exercise or defence of legal claims
  • Sharing your details with third-parties to fulfil accounting, invoicing and payroll
  • Improve our services, internal performance, training and standards

 

  1. How do we collect information about you?

As a Candidate we may collect your information from the following sources, amongst others:

  • Our website application form
  • You (via telephone, email or at interview)
  • Your CV
  • Third-parties including job boards
  • Social media including LinkedIn
  • Our Clients
  • Candidates and referrals

 

As a Client we may collect your information from the following sources, amongst others:

  • You directly
  • Your colleagues
  • Via our employees’ business development activities
  • Social media including LinkedIn
  • Our Clients and/or suppliers
  • Third parties such as credit reference agencies
  • Industry events & publications
  • From contracts we sign with you
  • From you contacting us to market your services
  • From your colleagues as part of our contractual relationship

 

As a Supplier we may collect your information from the following sources, amongst others:

  • You directly
  • Your colleagues
  • Via our employees’ business development activities
  • Social media including LinkedIn
  • Our Clients and/or suppliers
  • Third parties such as credit reference agencies
  • Industry events & publications

 

  1. Why we process the information including our legal basis?

We process your data to undertake our activities as a Recruitment Agency. The below explains the lawful basis we use to process your data.

As a Candidate:

  • We believe it is in our Legitimate interest to collect and process your data where we believe you would be interest in our services. For example; if you have posted your CV on a job board searching for work, or joined the professional networking website LinkedIn.
  • At times we will request your explicit consent to process and hold your information. Where this is required we will tell you at the time and provide you with clear information about what you are consenting to. For example; when you apply for a job on our website or submit your CV directly we will ask for your consent.
  • If you are successful in securing a position with one of our clients we will have established a contractual and legal requirement to retain some of your data.

 

As a Client:

  • We believe it is in our legitimate interest to collect and process your data where we believe you would be interested in our services. For example; if you are a Managing or Sales Director who is involved in making recruitment decisions.
  • At times we will request your explicit consent to process and store your data. Where this is required we will inform you at the time and provide you with clear information about what you are consenting to. For example; you subscribing to our newsletter about industry news & products.
  • Where we establish a contractual relationship with you and/or your employer we will collect and process your data to enable us to meet these contractual agreements.
  • Where we are required by regulatory and statutory obligations we will retain your data to meet these legal For example; the Employment Agencies Act 1973 (EAA) and the Conduct of Employment Agencies and Employment Business Regulations 2003 (Conduct Regulations).

 

As a Supplier:

  • We believe it is in our legitimate interest to collect and process your data where we may be interested in purchasing your service. For example; a stationary provider or accountants.
  • At times we will request your explicit consent to process and store your data. Where this is required we will inform you at the time and provide you with clear information about what you are consenting to. For example; you subscribing to our newsletter about industry news & services.
  • Where we establish a contractual relationship with you and/or your employer we will collect and process your data to enable us to meet these contractual agreements.
  • Where we are required by regulatory and statutory obligations we will retain your data to meet these legal For example; the Employment Agencies Act 1973 (EAA) and the Conduct of Employment Agencies and Employment Business Regulations 2003 (Conduct Regulations).

 

  1. Who we share your personal data with?

We share your information with selected third-parties. These include, but are not limited to:

  • Candidates;
  • Clients;
  • Suppliers;
  • IT Support;
  • Legal and Professional Advisers/Services;
  • Marketing Advisors;
  • Conference Venues;
  • CRM;
  • Accountancy software;
  • Any regulatory authority or statutory body pursuant to a request for information or any legal obligation which applies to us.

 

  1. Transfers outside of the EEA

As a Recruitment Agency, we do not need to share some information with third-parties based outside of the European Economic Area (EEA). We are committed to:

  • Sharing as little information as is required;
  • Ensuring contractual agreements are in place;
  • Gaining your explicit consent to share your data;
  • Only sharing information when required to fulfil contracts.

 

  1. Special (or Sensitive) Personal Data

Where we collect any special (or sensitive) personal information – examples include; race, ethnic origin, politics, religion, trade union membership, health, sex life, or sexual orientation – we will ask for your explicit consent. This includes any information regarding criminal convictions.

 

  1. Marketing

If you provide your explicit consent to receive marketing, we may send you:

  • Information about suitable job opportunities;
  • General market information;
  • Industry news and updates.

 

You can remove your consent to marketing by contacting dataprotection@annpettengell.co.uk or unsubscribing from any mailing list emails received.

 

  1. Cookies

We use cookies on our website to help improve your experience. A cookie is a small text file that is downloaded on to your computer when you visit a website. Cookies are used by many websites and we have listed those present on our website below. There are two types of cookie; Session – these expire when you close the website, and Persistent – these stay on your device for a set time period and we have stated the expiry times below.

You can find out more about cookies and how to disable them using your browser by visiting https://ico.org.uk/for-the-public/online/cookies/.

 

Name Provider Purpose Expiry Type
JSESSIONID linkedin.com Tracks LinkedIn Sign-ins Session HTTP
Lang linkedin.com Used to ‘Follow’ via LinkedIn Account Session HTTP
__utm.gif Google Analytics Used to track the browser and device visitors use Session Pixel
__utma Google Analytics Used to track how often a user visits the website Persistent – 2 years HTTP
__utmb

__utmc

Google Analytics Tracks how long a user is on the site for Session HTTP
__utmt Google Analytics Used to improve website performance Session HTTP
__utmz Google Analytics Tracks how a user accessed the site (search engine, link, etc.) Persistent – 6 months HTTP
p.gif typekit.net Shows website in correct font Session Pixel
st_shares_# Sharethis.com Part of website to help you share any job opportunity Persistent HTML
__sharethis_cookie_test__ Sharethis.com Part of website to help you share any job opportunity Session HTTP
__stid Sharethis.com Part of website to help you share any job opportunity Persistent – 1 year HTTP
_twitter_sess Twitter.com Used to personalise user Twitter experience Session HTTP
bcookie linkedin.com Used as part of embedded LinkedIn service Persistent – 2 years HTTP
bscookie linkedin.com Used as part of embedded LinkedIn service Persistent – 2 years HTTP
ct0 Twitter.com Unclassified Session HTTP
external_referer Twitter.com Used to personalise user Twitter experience 6 days HTTP
guest_id Twitter.com Used to personalise user Twitter experience Persistent – 2 years HTTP
leo_auth_token linkedin.com Tracks the use of embedded services Session HTTP
lidc linkedin.com Tracks the use of embedded services Session HTTP
personalization_id Twitter.com Unclassified Persistent – 2 years HTTP
UID scorecardresearch.com Analyses traffic patterns Persistent – 2 years HTTP
UIDR scorecardresearch.com Analyses traffic patterns Persistent – 2 years HTTP
visit linkedin.com Tracks the use of embedded services Persistent – 2 years HTTP

 

  1. Other websites

This privacy policy only applies to this website. Our website includes links to other websites, on visiting the link you should check their privacy policies.

 

  1. Changes to our privacy policy

From time to time we will update our privacy policy on this page. This version was last updated on 01st May 2018.

 

  1. Your Rights:

You can find the contact details for our Data Protection Officer below or email dataprotection@annpettengell.co.uk.

  • Right to be Informed – you can request information about the categories of data we hold on you by downloading this form or contacting our Data Protection Officer.
  • Right to Access – you can request a copy of the data we hold on you by downloading this form or contacting our Data Protection Officer.
  • Right to Rectification – You can request we update/correct any information we hold.
  • Right to Erasure – You can request we delete the information we hold. In some cases, we have a legal right to retain your data, if this is the case we will explain why.
  • Right to Restrict Processing – You can request we stop processing your data but will continue to hold it.
  • Right to Data Portability – You can request we transfer your data to a third party or data controller of your choice.
  • Right to Object – You can request we stop processing your data in relation to a legitimate interest or marketing purposes.
  • Rights related to automated decision making including profiling – You can object to use using automated software to process your data and make decisions.
  • You can complain to the Information Commissioners Office by visiting https://ico.org.uk/concerns/. Registration number: Z2780287.

We will respond to any of the above within 30 calendar days.

 

  1. How to contact us:

If you have any questions, please contact our data protection officer via dataprotection@annpettengell.co.uk, or by writing to:

Data Protection Officer
Ann Pettengell Limited
Stirling House Business Centre
Denny End Road
Waterbeach
Cambridge
Cambridgeshire
CB25 9PB