An exciting and challenging opportunity has arisen for an experienced Administrator to work with a leading pharmaceutical company based South of Cambridge. This key position will provide administrative and clerical support to Senior Management and their teams and will spend a significant amount of time coordinating functional administrative activities.

Successful candidates will need to be able to demonstrate previous experience in a supporting role, attention to detail, the ability to handle multiple priorities, teamwork and excellent interpersonal skills.

Please note this is a part-time role, working 4 days a week. The client is currently adopting hybrid working, with a requirement of 1-2 days office based.

Specific Job Requirements:

• Provides administrative and clerical support to Senior Management and 3 sub-teams
• Books and organises travel and accommodation including flights and hotel bookings
• Responsible for preparing expense claims for relevant level personnel
• Responsible for raising purchase orders
• Provides administrative and clerical support for the interview process, which includes creating and distributing interview agendas, collecting assessment forms, scheduling and making travel arrangements and organising on-boarding activities with support of the relevant department
• Ensures computer equipment, and all new hire materials are arranged for new starters
• Liaises with external agencies or organizations to coordinate activities which are important to the function of the teams
• Assist with the booking of project, team and other ad-hoc meetings and taking meeting notes and other outputs such as actions lists
• Monitors mailboxes and routes queries or requests appropriately
• Tracks and verifies data using a variety of software packages to conduct data entry and sorting of information
• Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed
• On occasion will gather, record, track and verify relatively complex data and information from multiple sources
• Works with other administrative assistants within the department to collaborate on initiatives and activities, acting as backup as and when necessary

The successful candidate will be able to demonstrate:

• Knowledge and understanding of administrative and office policies and procedures
• Experience in the healthcare industry (pharma, HCP, NHS etc)
• Organised and able to work on multiple projects at once with a range of stakeholders; internal colleagues across teams/external agencies/external organisations
• Excellent communication (verbal, written) and interpersonal skills
• Intermediate to advanced knowledge and experience using a number of MS Office software packages including Outlook, Word, Excel and PowerPoint
• Able to work under limited supervision, receiving general direction on new lines of work or special assignments

To Apply
Please send a covering letter together with a copy of your CV in MS Word