We are looking for an immediately available Administrator, to undertake a temporary role working for a prestigious institute based on the Biomedical Campus, Cambridge.

Your primary role will be to provide effective administrative support for the HR team and their various functions. You will focus on data processing, records management and assisting with general internal and external enquiries.

Applicants will need to be able to demonstrate sound administrative experience, preferably within an HR department.   You will need to be a competent user of computerised systems and confident navigating MS Office programs including Word and Outlook. Finally, you must have excellent communication and interpersonal skills and be able to work under pressure to strict deadlines.

This is a full-time role (8.00am-4.00pm) to start immediately, until the end of August. You will be 100% office based.

Specific Responsibilities

• Process new employees. Check approvals, update database, send internal authorisation emails and file forms.
• Scanning and sending completed forms to the central teams and then e-filing the signed pdf on the individual’s personal file and corresponding folder.
• Keep recruitment board and recruitment spreadsheet up to date. Support with interview administration as required.
• Complete employee reference/tenancy/visa letters using templates.
• Log successful probations on database, scan and e-file paperwork, and produce confirmation letter from template.
• Log sickness absence on database, scan and e-file certificates/forms
• Provide secretarial/administrative support. Receive calls and take messages, liaise with other departments and organisations, type correspondence, organise small scale training events or meetings (book rooms, order refreshments, send out invites and directions etc.), organise routine travel arrangements.
• Handle enquiries and correspondence as first point of contact, draft replies to straightforward enquiries and refer others as appropriate, sort and distribute incoming post, monitor the general email to ensure all enquiries are responded to or passed to relevant members of the HR team. E-file all relevant HR documentation and keep employee files and records up to date.

The successful candidate will be able to demonstrate:

• Educated to ‘A’ level standard or equivalent vocational qualification
• Previous administrative experience; maintaining office systems and following office procedures
• A good general knowledge surrounding the concepts and principles of HR administration is highly desirable
• Excellent verbal, written and interpersonal skills
• Proficient IT skills including a good working knowledge of Microsoft Office applications
• Flexible approach to work; ability to prioritise own workload
• Ability to exercise tact and diplomacy

To Apply
Please send a covering letter together with a copy of your CV in MS Word