HR Coordinator

  • £15.53ph
  • Location: Cambridge
  • Job Type: Temporary
  • Date posted: 15/06/22
Sarah Flack

Hi I'm Sarah,
I manage this role

Client Services Director

Please get in touch if you would like to discuss this role


Job description

We are assisting in the recruitment of an experienced HR Coordinator, to work for a world leading research institution based in Cambridge. This will initially be a temporary assignment, however there is the possibility of a longer, fixed term contract being offered.

You will be responsible for overseeing the delivery of a professional, timely and accurate HR function, ensuring the confidentiality and integrity of all HR processes in accordance with relevant legislation. You will be interacting with staff at all levels, providing strategic advice on policy implementation, writing guidance in line with policies, and supporting with strategic change.

Working closely with the Operations Director to undertake HR related projects, you will maintain a wide range of processes and ensure robust staff resource management across the division. You shall also manage and supervise HR and general administrative staff, providing training and advice as required.

Applicants will need to be able to demonstrate substantial experience of working in a HR role in a busy department, handling their own workload whilst managing others. You should demonstrate advanced knowledge of HR, including a critical understanding of relevant theory, knowledge of employment law and principles of HR best practice. You will be an excellent communicator, with the ability to build and maintain effective working relationships. This is a diverse role, so the ability to work under pressure, simultaneously managing several tasks effectively, is a prerequisite of this role.

Specific Responsibilities

  • Provide clear and accurate advice to individuals and managers on HR policy and employment relation issues such as staff welfare, disciplinary/grievance, probation, sickness/absence issues and terms and conditions of employment (holiday entitlement, sick leave, maternity/ paternity leave, compassionate leave, leave of absence, hours of work, pay scales), referring to central HR as necessary.
  • Co-ordinate the recruitment processes, write role descriptions, provide advice on selection criteria, advertising and interview activity as part of an inclusive recruitment process, prepare recruitment paperwork, collate applications, make interview arrangements, ensure necessary pre-employment paperwork is completed and set up recruitment files, coordinate new starter processes and conduct HR induction for new staff.
  • Co-ordinate probation and appraisal procedures including, ensure new starters and managers are aware of their responsibilities, ensure paperwork is completed and record the information on the HR information system, oversee the appraisal administration and maintain up to date records for all staff, induct staff on HR procedures.
  • Carry out general administration relating to HR processes using the HR system, be the first point of contact for HR and payroll matters, develop and maintain accurate HR filing system, maintain records of sickness/absence and holiday, update HR information, identify and communicate any changes to processes and procedures.
  • Perform payroll related duties including, complete required paperwork for all changes to payroll, ensure all supporting documentation is correct, complete and approved by the Operations Director, ensure that paperwork is completed and received in line with the monthly deadlines, maintain accurate payroll records and information, respond to all payroll enquiries. Monitor expenditure against budgets, process invoices and orders, expenses claims.
  • Gather, collate and analyse HR and payroll data, provide reports using standard templates, and creating unique / bespoke reports to ad hoc or novel queries, making recommendations and suggestions where necessary to help inform management decisions.
  • Line management responsibility for the HR Administrator, completing recruitment and selection for HR and administrative staff, manage staff performance including probations, first point of contact for disciplinary / grievance and welfare concerns, staff review and development, as well as identifying necessary training. This shall also include supervision, guidance and support of the other administrative staff where necessary.
  • Provide a clerical/secretarial service arrange and attend meetings, take minutes/notes, diary management, and preparation of documents including confidential correspondence. Provide support and advice on data compliance matters.
  • Manage and maintain the relationship with our Temporary Staff Suppliers and Security Screening Companies. Liaise with them to secure properly trained and appropriate staff, deploying available resources as and when needed. Making decisions on prioritising resources to areas most needed. Ensure suitable inductions of temp staff and contractors. Provide feedback and support training as appropriate. Maintain appropriate records for staff and temp staff movements to ensure that facilities are charged correctly.
  • Support the growth and development of Managers through training and guidance on a number of HR areas such as handling difficult conversations, dealing with sickness absence, dignity at work, capability and disciplinary processes, probation management etc.

Key Skills and Experience

  • Working in a HR administration role and dealing with HR queries
  • Staff management experience
  • Advising management on staffing matters including employee relations, recruitment and payroll
  • Providing HR support within a higher education or research organisation would be advantageous
  • Knowledge of employment law
  • Knowledge of HR policies and procedures
  • Experienced user of Microsoft Office
  • Excellent communication and interpersonal skills
  • Excellent organisational skills
  • Able to build and maintain effective working relationships at all levels
  • Demonstrate advanced knowledge of HR Administration / Coordination involving a critical understanding of relevant theory and / or principles
  • Able to work independently and unsupervised
  • Able to maintain high levels of discretion, confidentiality and integrity
  • Able to plan workload over short and medium term, to consistently deliver and work to strict timescales and conflicting priorities
  • Educated to degree level/Level 6 vocational qualification or equivalent level of practical experience
  • CIPD Level 5 Diploma is desirable
  • CIPD membership would be advantageous

To Apply
Please send a covering letter together with a copy of your CV in MS Word

Next steps

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