Legal Secretary

  • £21k - 25k per year
  • Location: Cambridge
  • Job Type: Permanent
  • Date posted: 11/11/19
Amanda Rushmer

Hi I'm Amanda,
I manage this role

Operations Director

Please get in touch if you would like to discuss this role


Job description

Job reference: 183/31

Role Outline

We are seeking a skilled, professional Secretary/Team Administrator, who can work collaboratively with like-minded career focused professionals.

In return, your talents will be rewarded with the opportunity to work within a supportive and encouraging team dynamic.

Our Client operates on a national and international basis and as such can offer the scope to become involved in a broad range of business transactions and strategies. They can offer a genuine and exciting opportunity to take your secretarial career to a higher level.

This is a full-time, permanent position working in the City Centre. Please note there is no parking available, but the site is well served by public transport links.

Key Responsibilities:

  • Provision of full secretarial, PA and administrative support 
  • Comprehensive and proactive diary and travel management, anticipating future demands of team members and actions required. Manage critical diary dates
  • Organising and planning meetings, to include coordinating agendas and papers for internal and external meetings, booking travel and arranging for necessary equipment and refreshments
  • Managing workflow of typing, making appropriate use of the firm’s outsourced service
  • Acting as liaison point for clients and colleagues
  • Dealing and screening calls, delivering a positive client experience
  • Providing sound comprehensive financial administrative support to Legal Advisers; ensuring compliance with legal, firm wide and practice group specific policies and procedures
  • Proactive Billing and Financial Support; monthly/quarterly billing runs; management of client accounts; resolving internal/external financial queries; preparation and submission or payment of third-party invoices, dealing with incoming and outgoing monies
  • Paper and electronic filing

Skills and Experience:

  • Experience of providing secretarial/PA support to senior personnel (ideally within a legal practice)
  • Experience in diary management and travel arrangements
  • Excellent interpersonal, organisational, verbal and written communication skills
  • A flexible and committed attitude
  • Excellent problem-solving skills and initiative
  • Strong team ethic; the willingness to take account of others’ workloads and offer help
  • Good relationship building skills, internal and external

Key competencies:

  • Seeks to provide outstanding levels of client service at all times
  • Uses initiative; anticipates what is needed and takes appropriate action
  • Highly motivated, accurate, works well under pressure and has a ‘can do’ approach
  • Takes ownership of problems through to resolution
  • Has aptitude to learn new systems and processes
  • Working knowledge of key financial transactions including client/office payments and receipts, and billing
  • Ability to interpret financial information to fully support the fee earner in their client and matter management responsibilities.

Next steps

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Legal Secretary (Ref: 183/31)

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