Part-Time Finance Administrator

  • £23,400
  • Location: Cambridge
  • Job Type: Permanent
  • Date posted: 26/05/22
Sarah Flack

Hi I'm Sarah,
I manage this role

Client Services Director

Please get in touch if you would like to discuss this role


Job description

This is a fabulous opportunity for those looking to work in Financial Administration. Working within the Research Support team, you will support the smooth running of the department’s externally funded grants. You will administer financial transactions and collate data for financial reporting to auditors and/or funders. You will also support Principal Investigators and researchers to administer timesheets, plan travel, support supplier relationships, and maintain grant records, including GDPR compliance.

Educated to A level standard/NVQ level 3 (or equivalent level of practical experience), you will have financial administrative experience, combined with strong written and verbal communication skills.  You will also need to be able to demonstrate a proven ability to work to tight deadlines, whilst maintaining accuracy and attention to detail. Knowledge of research grants administration is also desirable.

This is a permanent position, working part-time (14.5 hours per week), with a starting salary of £23,400 per annum.

Specific Responsibilities

  • To support faculty in the administration of financial transactions, resolving queries and issues, timely compliance with periodic reporting and other deliverables, while ensuring compliance with relevant terms and conditions
  • To support the work of the Senior Grants Facilitator and the wider research support team in maintaining clear and comprehensive internal records, ensuring GDPR compliance and accurate sources of data to support advice given to grant applicants and awardees
  • To facilitate new research projects and encourage faculty applications for funding, by supporting the administration of grant funding applications and active awards
  • Process expense claims, raise purchase orders and facilitate the payment of invoices charged to research grants, ensuring accuracy and compliance with relevant terms and conditions. Liaise with departmental finance team to resolve queries
  • Collate data for periodic financial and end of project reporting on behalf of Principal Investigators, liaising with the Research Operations Office and the Senior Grants Facilitator. Ensure all financial paperwork is in place for audits
  • Generate monthly reports of spend against budget for principal investigator, flagging anomalies to the Senior Grants Facilitator. Track and monitor expenditure to enable Senior Grant Facilitator to provide accurate up-to-date information for grant management, including forecasting and extensions, as required
  • Attend the Research Grants Users Group meetings, in the absence of the Senior Grants Facilitator, and pass on learning points and best practice from departmental representatives and Research Operations Office staff
  • Maintain records of grant-funded staff timesheets and temporary workers, prompting PIs where required, collating documentation for audit purposes and ensuring compliance with terms and conditions. Set up and process staff payments
  • Collate data for periodic financial and end of project reporting, liaising with the Research Operations Office and the Senior Grants Facilitator. Ensure all financial paperwork is in place for audits
  • Maintain internal records of all grant applications processed, facilitating efficient communication within the research support team and in discussions with faculty investigators
  • Archive successful proposals, maintain the grants team file space, ensure removal of personally identifiable data in line with GDPR data retention policies

Key Skills and Experience

  • Educated to A level standard/NVQ level 3 (or equivalent level of practical experience)
  • Proven numeracy skills through strong GCSE or equivalent mathematics / accounting qualifications
  • Proven financial administrative experience, ideally in a higher education environment
  • Clear and articulate verbal and written communication
  • Excellent organisational skills, including a proven ability to work to tight deadlines whilst achieving accuracy and paying attention to detail
  • Ability to work on own initiative within the scope of the role
  • Demonstrable knowledge of research administration is desirable

To Apply
Please send a covering letter together with a copy of your CV in MS Word

Next steps

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